Board Meeting Minutes


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November 1, 2016 Board Meeting Minutes

Posted by Luce County EDC on February 7, 2017 at 12:55 AM Comments comments (0)

Luce County Economic Development Corporation

Board of Directors

Regular Board Meeting

Minutes

EDC Conference Room

November 1, 2016

 

 

 

Present: Colleen Duflo, Mike Slaght, A.J. Downey, John Waltman, Mary Archambeau,

Dave Kenny, Jonathan Grubb and Cliff Fossitt arriving at 4:20 p.m.

 

Absent: Joe Villemure

 

Others Present: None

 

The meeting was called to order at 4:01 p.m. by Chairperson Duflo.

 

Welcome new board member Jonathan Grubb!

 

Moment of Silence for Charlie Cleaver and also sending good thoughts for board member Joe Villemure.

 

Communications from Public: None

 

 

Approval of Minutes

The minutes of the Regular Board Meeting September 6, 2016 were reviewed and approved as presented. Motion made by Downey, seconded by Slaght . All Ayes

 

 

Approval of Financial Report/Bills

The regular financial report and bills for September and October were reviewed and approved as presented. Motion by Slaght, seconded by Kenny . All Ayes.

 

Correspondence –

None

 

Old Business

1. None

 

New Business

1. Open Discussion/Economic Development-

2. Finance Committee Recommendations-to accept the 2017 budget

3. 2017 Budget: Tammy has redone the budget to make it easier for viewing, after discussion there was a motion by Waltman, seconded by Downey to accept the 2017 budget. All Ayes

4. EUP Regional Planning/Letter of Support: Letter to support the Eastern UP Properity Region’s grant application for Regional Prosperity Initiative 2017 grant funding. Motion by Waltman, seconded by Kenny. All Ayes.

 

Directors Report:

 

• Reviewed all loans – some work to be done to clean things up

• Lot 2 finally closed and filed

• Contacted Amy Berglund from the MEDC about possible trade shows.

• Spent a lot of time with Sharon and Lance to finish her business plan.

• Retention visits with new form; Zellars and Luann Scheerer and discussed zoom prospector. Also, Timber Charlie’s

• Worked on 2017 budget and making it transparent. Jonathan came and helped me work through that process. Our budget should be easy to read for anyone and detailed enough to show all funds in and out.

• Attended Michigan Municipal League meeting in Lansing with the 10 rising tide communities.

• Met with Becket and Rader that are writing the master plan for the village they are gathering a lot of information.

• I am the Brownfield redevelopment authority representative for Luce County – Jen Tucker from DEQ will be training me on this. A board will need to be formed. I am still gathering information.

• Julie from MEDC and I met with local businesses about possible grant funding. Met with Renze, Dave and Joe and Joe at IGA. Dave is the only one with a possible qualifying project. No other businesses were interested.

• Rising tides still moving forward while a permanent village manager is found.

 

Information

August & September 2016 LMI

Loan Portfolio updated –Hand Out

RLF Balance – Hand out

 

Communications from the Public: None

 

Discussion about getting the word out that Newberry is looking for New Businesses/entrepreneur’s, looking into new grants that are coming up. Cliff brought up buying the “Pines” building and get the matching grant and renting it out. Tammy will be looking into this and seeing if the EDC can even qualify for any grants seeing that the EDC is a government entity. Another item brought up was having a press release sending out quarterly.

 

Adjourned: Motion by Archambeau, seconded by Waltman . All Ayes. Meeting adjourned at 5:03 p.m

 

Approved by_____________________________________on_________________________2016 Cliff Fossitt, Secretary/Colleen Duflo, Chairperson

 

September 6, 2016 Board Meeting Minutes

Posted by Luce County EDC on November 7, 2016 at 11:35 AM Comments comments (0)

Luce County Economic Development Corporation

Board of Directors

Regular Board Meeting

Minutes

EDC Conference Room

September 6, 2016

 

 

 

Present: Colleen Duflo, Mike Slaght, A.J. Downey, John Waltman, Mary Archambeau,

Dave Kenny, and Cliff Fossitt arriving at 4:20 p.m.

 

Absent: Joe Villemure

 

Others Present: None

 

The meeting was called to order at 4:01 p.m. by Chairperson Duflo.

 

Communications from Public: None

 

Approval of Minutes

The minutes of the Special Board Meeting June 30, 2016 and Special Board Meeting July 12, 2016 were reviewed and approved as presented. Motion made by Downey, seconded by Kenny . All Ayes

 

Approval of Financial Report/Bills

The regular financial report and bills for June, July and August were reviewed and approved as presented. Motion by Archambeau, seconded by Waltman . All Ayes.

 

Correspondence –

None

 

Old Business

1. Fill Board Vacancy: We have received two applications which one would like to remain confidential. The Nominating Committee needs to meet and review these applications and bring their recommendation to the Board.

 

New Business

1. Chairperson-Appointing Vacant Nomination Committee: Chairperson Duflo appointed Mike Slaght to the vacant seat.

2. 2017 Meeting Dates: The bylaws state that we need to have a December and January meetings so then they will be every other month after January. Motion made by Slaght, seconded by Downey. All Ayes.

3. Personnel Committee Recommendations: Tammy updated the employee handbook and took

out that the EDC offers insurance, which is no longer offered. Another update is not to allow employees to rollover vacation days. The Personnel Committee recommends these changes to the Board. Motion made by Archambeau, seconded by Downey. All Ayes.

 

 

Directors Report:

• Update on lot 2. Our board passed the finance committee recommendation to sell lot 2 to the LCRC. Attended county board meeting for approval to sell and keep proceeds. Grant has to be ran through government entity the EDC administered the grant and provided matching funds from PA 214 money. Had to obtain legal description, ordered title search and will close on the sale when completed.

• Attended local leaders conference in Marquette.

• July 13 – first public meeting for rising tides. Went well 10 attendees, good ideas gathered.

• July 14 and 15 UPEDA meeting. Developing a retention visit checklist. Will be paying for salesforce training and fees.

• Closed on Miller loan for Picklemans – have done a site visit things are going well. Waiting on some remodel items for business to slow down.

• Spoke at Kiwanis and pitched vacant board position. There were several questions Mike and Kevin helped me out.

• 2nd quarter update with TED team, master plan will be provided at no charge to the village. EUP Regional planning, MSU extension and a team from Lansing will be putting this together with the TED team.

• Emerging leader’s committee – I will be on a subcommittee for an event in 2017. Unsure of details.

• Retentions visits to Banks, Walther Farms and Northern Wings. With state officials

• PRT meeting with Governor went well.

• Attended Governor luncheon at UP state fair. He indirectly spoke of Newberry and Co. Rd 407 twice.

• PRT project will be The Old Bank, Sharon is proposing a revamp of her store and remodel of the apartments. There will be grants involved and because of PRT the matching funds are smaller.

• First meeting about master plan with PRT Steering team, EUP Regional Planning, TED team and team from Lansing.

• The EDC will be featured on the village web site. I have provided them with a lot of information on who we are and what we do.

• Metcalf rock update; almost done site looks good

AJ discussed that there will be a EUP Trades Fair in October and will be held out at the fairgrounds.

 

Information

May, June & July 2016 LMI

Loan Portfolio updated –Hand Out

RLF Balance – Hand out

 

Communications from the Public: None

 

Adjourned: Motion by Slaght, seconded byDowney . All Ayes. Meeting adjourned at 4:36 p.m Approved by_____________________________________on_________________________2016 Cliff Fossitt, Secretary/Colleen Duflo, Chairperson

 

June 14, 2016 Board Meeting Minutes

Posted by Luce County EDC on August 23, 2016 at 1:15 PM Comments comments (0)

Luce County Economic Development Corporation

Board of Directors

Regular Board Meeting

Minutes

EDC Conference Room

June 14, 2016

 

 

 

Present: Colleen Duflo, Cliff Fossitt, Mike Slaght, A.J. Downey, John Waltman, Mary Archambeau,

Joe Villemure, and Dave Kenny

 

Absent: Jimm Depew

 

Others Present: None

 

The meeting was called to order at 4:01 p.m. by Chairperson Duflo.

 

Communications from Public: None

 

Public Hearing CDBG/Revolving Loan Fund: None

 

Approval of Minutes

The minutes of the Regular Board Meeting May 3, 2016 were reviewed and approved as presented. Motion made by Villemure, seconded by Kenny . All Ayes

 

Approval of Financial Report/Bills

The regular financial report and bills for May were reviewed and approved as presented. Motion by Fossitt, seconded by Villemure . All Ayes.

 

 

 

Correspondence –

None

 

Old Business

None

 

 

New Business

1. Jimm Depew Resignation Letter: Motion to accept the letter by Archambeau, seconded by Villemure. All Ayes

2. Appoint Vice-Chair: Motion by Fossitt to appoint AJ as Vice-Chair, seconded by Kenny. All Ayes

3. Board Vacancy: The EDC office has not received any interested applicants. AJ mentioned that Jon Brown may be interested but meeting times would need to change to 4:30 p.m. No decisions were made at this time.

4. Roger Metcalf Rocks: The Board would like Tammy to contact Roger and have him present in writing scope of work, and provide amount willing to pay for them. Also provide a waiver releasing us from liability.

5. Finance Committee Recommendations: 1. Dorie loan motion by Villemure, seconded by Slaght to approve $10,000 for 5 years at 5%. All Ayes 2. Miller loan motion by Archambeau, seconded by Villemure to approve $10,600 for 5 years at 5.5% Slaght abstained All Ayes 3. Sign quotes: updated quote for “for sale” sign at the new Industrial Park to $800 for double sided. Sign at the corner of Co Rd 428/M123 $300 green and white, Industrial Park #1 clean, prime stain, and recover both signs $600. Motion by Waltman, seconded by Kenny. All Ayes

6. Confirm Full Time –AC: Letter of conferment of full time at 30 hours per week. Motion by Fossitt, seconded by Villemure. All Ayes.

 

Directors Report:

*Met with Senator Peters with other citizens. This sparked renewed interest in business after hours

that will start up again in August.

*Attended MDOT transportation public meeting. Was not necessary to attend will not be going again.

*UPCDC is not being run by CUPAD not LSPC. There is a pending grant to the entire UP, there have

been many conversations regarding this. Appears we will be getting sales force paid for and I will be

trained to use it. Also retention visit training.

*Attended 123byway meeting, they are looking for more community support and for board members.

*Attended UPPERTUNITIES this year was not as informative as last year.

*Housing study review-didn’t learn much will get out master copy from EUP regional planning and will

keep the board informed.

*Spoke to Susan at MI Works about marketing to the people that will be affected by the closing of the

prison on Kingsley.

*Attended Redevelopment ready community training. Learned a great deal and Rising Tide Steering

Committee will be able to implement this to become RRC.

*Gathered the information needed for changing our low-moderate income status submitting the

application this week.

*Public meeting on 6/22 at 6pm at the new village offices. This will be the next step for rising tides.

The purpose of this meeting is to gather public input before writing our economic development plan.

*Everson’s Paid in full!

*Tourism cards out.

 

 

Information

April 2016 LMI

Loan Portfolio updated –Hand Out

RLF Balance – Hand out

 

Communications from the Public: None

 

Adjourned: Motion by Waltman, seconded by Archambeau . All Ayes. Meeting adjourned at 4:55 p.m.

 

 

 

Approved by_____________________________________on_________________________2016 Cliff Fossitt, Secretary/Colleen Duflo, Chairperson

 

May 3, 2016 Board Meeting Minutes

Posted by Luce County EDC on August 23, 2016 at 1:10 PM Comments comments (0)

Luce County Economic Development Corporation

Board of Directors

Regular Board Meeting

Minutes

EDC Conference Room

May 3, 2016

 

 

 

Present: Colleen Duflo, Cliff Fossitt, Mike Slaght, A.J. Downey, John Waltman, Mary Archambeau,

Joe Villemure, and Dave Kenny

 

Absent: Jimm Depew

 

Others Present: Susan Jewell

 

The meeting was called to order at 4:01 p.m. by Chairperson Duflo.

 

Communications from Public: Susan Jewell from Michigan Works introduced herself and discussed to the board what they offer to the community. Services for adults include, outreach, orientation to other services, job search and placement assistance. Training services includes on-the-job- training, skill upgrading and occupational skills training. Other services include resume building, interviewing skills, career advancement and education, and also career guidance. Services for youth include tutoring, study skills training, alternative secondary school offerings and much more. Sara Schultz is working with the Business solutions part of Michigan Works including Human Resources, Business Support Services and much more. The EDC Board thanked Susan for taking the time to share this with them.

 

Approval of Minutes

The minutes of the Regular Board Meeting March 1, 2016 were reviewed and approved as presented. Motion made by Waltman, seconded by Kenny . All Ayes

 

Approval of Financial Report/Bills

The regular financial report for March and April were reviewed and approved as presented. Motion by Archambeau, seconded by Villemure . All Ayes.

 

The regular bills for March and April were reviewed and approved as presented. Motion by Fossitt, seconded by Archambeau. All Ayes.

 

Correspondence –

None

 

Old Business

None

 

 

 

 

New Business

1. Finance Committee Recommendations- A. That Tammy needs a new computer with more memory her current computer cannot be upgraded. The quote is from National Office Supplies for $886.00. Dave recommended that the computer needs terabyte external hard drive. Cliff made a motion that they except the Finance committee’s recommendation add the terabyte external hard drive, seconded by Villemure. All Ayes.

B. Tammy has a quote for a new sign to go up at the front of the 2nd Phase Industrial Park that will have a map of the lots that are for sale with the EDC contact information. The Board suggested that it should have the railroad spur put on the back of the lot boundary. This quote includes the treated wood frame and the vinyl of $550. The Finance committee recommends to accept this bid.

2. July Board Meeting- Reminder that the Board agreed to change the July meeting date to

June 14th.

3. Northern Wings Repair- Sent a letter to the Board to inform them that Northern Wings Repair is going to be using and ATV to transport inventory from their long term storage facility over to their main facility. The Board asked Tammy to send back a letter stating that we appreciate them for letting us know.

 

Directors Report:

• Retention visit with Jan Goldthorpe

• Retention visit with Cheri Zellar – she has some needs I tried to get her help to no avail.

• Toured active site with Jerry going well. As always learned more about forestry

• Attended Zoning meeting village is trying to obtain a code enforcement officer, to address blight mostly.

• Attended chamber dinner went very well

• Forestry meeting:

o Possible hardwood sale in 2018 depending on inventory that will be taken winter 2016/2017

o Possible white pine sale in 2018

o Possible red pine sale in 2019

o Request was made on tracking what is done with timber sale money. Annette gathered a lot of information and I am compiling it now. Appears that most went into industrial park 2.

• Met with the EDC directors from the EUP for lunch and sharing of ideas.

• Kristen and I are working together a tourism guideline for service staff in the area.

• Kristen and I are working on hospitality training.

• Working with Jack Miller from Clare, he is buying Pickleman’s Restaurant.

• Luce County is not classified as low/moderate income according to MSHDA, this can affect grant opportunities. I have a 33 page packet that I will begin working on to change this designation.

• Just got industrial park studies back today have not went very far into it. Looks favorable to us.

 

 

 

Information

March 2016 LMI

Loan Portfolio updated –Hand Out

RLF Balance – Hand out

 

Communications from the Public: None

 

Discussion that the Methodist Church Food Bank is looking for a bigger facility.

 

Update on CDBG funds to be used to a possible new project.

 

 

Adjourned: Motion by Kenny, seconded by Slaght . All Ayes. Meeting adjourned at 4:50pm.

 

 

 

 

Approved by_____________________________________on_________________________2016

Cliff Fossitt, Secretary/Colleen Duflo, Chairperson

 

March 1, 2016 Board Meeting Minutes

Posted by Luce County EDC on August 23, 2016 at 1:10 PM Comments comments (0)

Luce County Economic Development Corporation

Board of Directors

Regular Board Meeting

Minutes

EDC Conference Room

March 1, 2016

 

 

 

Present: Colleen Duflo, Mike Slaght, A.J. Downey, John Waltman, Mary Archambeau

and Dave Kenny (arrived at 4:10 p.m.)

 

Absent: Joe Villemure, Cliff Fossitt and Jimm Depew

 

Others Present:

 

The meeting was called to order at 4:04 p.m. by Chairperson Duflo.

 

Communications from Public: None

 

Approval of Minutes

The minutes of the Regular Board Meeting January 6, 2016 were reviewed and approved as presented. Motion made by Duflo, seconded by Downey . All Ayes

 

Approval of Financial Report/Bills

The regular financial report and bills paid for January and February were reviewed and approved as presented. Motion by Slaght , seconded by Waltman . All Ayes.

 

Correspondence –

None

 

Old Business

None

 

New Business

 

1. Regional Water Trail/Letter of Support-The EUP Regional Planning & Development has asked us to send a letter of support. Motion by Waltman, to send a letter of support or resolution, seconded by Downey. Roll call vote: yes-Slaght, Duflo, Kenny, Waltman, Downey and Archambeau. No-none. Absent-Villemure, Fossitt and Depew.

 

 

2. New Loan/Finance Committee Recommendation-The finance committee discussed with the board about a perspective new business coming to the area and what they are asking for from the EDC. Tammy will contact them to discuss their options.

 

 

 

Directors Report:

1. Audit was completed, report soon to follow.

2. Working on my first loan.

3. Rising tides meeting every other week, making progress.

4. Attended a meeting on obtaining workforce from other countries. Very expensive and a lot of hoops to jump through, not worth it for local companies due to regulations and expense.

5. Attended first UPEDA meeting and learned a great deal of information. Putting some of the ideas into action starting with the SWOT analysis done via email.

6. Attended Operation Action UP annual meeting: several business were awarded including our own Northern Wings. Common theme among recipients: need skilled and drug free workforce.

7. Met with a group that supports the downtown business movement. Ideas were gathered and as a result activities in the summer may be planned. Such as a movie night; businesses stay open late; music etc. Nothing final yet.

8. Visited new business Tangled Creations; doing well at this time.

9. Newspaper ideas to share who we are and what we do: Press release or ad?

10. Registered to attend the Governors Economic and Education Summit in Grand Rapids. Carpooling with EUP to save money.

11. Industrial Park part of a grant to conduct an energy survey. Results should show that we are more cost effective and power strong than other industrial parks.

 

 

 

Information

Loan Portfolio updated –Hand Out

RLF Balance – Hand out

 

 

 

Communications from the Public: None

 

 

 

Adjourned: Motion by Slaght, seconded by Downey . All Ayes. Meeting adjourned at 4:47 pm.

 

 

 

 

 

 

Approved by_____________________________________on_________________________2016

Cliff Fossitt, Secretary/Colleen Duflo, Chairperson

 


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